Commercial or finance lead in construction and trades
Subcontractor onboarding and CIS verification
Verifying a new subcontractor, chasing their paperwork, and keeping the file current — without it landing on one person's desk.
How it runs today
A new subcontractor arrives and somebody has to verify them with HMRC for CIS, confirm the company actually exists and who controls it, then collect insurance certificates, RAMS and qualifications.
The verification is a rules check. The document chase is email, and it is the part that takes three weeks.
Certificates expire quietly. Nobody notices until an audit or an incident, and by then the exposure has already been carried for months.
What we run
Not a tool you operate. This is the work, done, to a standard agreed in writing before the build starts.
- CIS verification against HMRC, with the deduction status recorded against the file
- Company existence and control checked at Companies House on the same pass
- Document chasing until the file is complete — including the second and third follow-up nobody has time for
- Expiry monitoring, so a lapsed certificate raises before it matters rather than after
What we report
Agreed with you before the build, measured during the diagnostic so there is a baseline to compare against, then reported every month.
- Cost per subcontractor onboarded
- Cycle time from first contact to complete file
- Proportion completed without a human touching the case
- Exception rate, and what the exceptions actually were
- Files with an expired document at any given moment
What it connects to
- HMRC CIS — open, free, sandbox is self-serve
- Companies House — open, free, key issued immediately
- Your email and document store
What we don't do
- We do not make the commercial decision about whether to engage a subcontractor. We assemble the file and tell you what is missing or wrong.
- Right-to-work checks must route through a certified identity provider. We integrate with one; we do not perform the check ourselves.
Is this the one costing you the most?
A diagnostic is £2,000–£5,000 and takes about a week. It measures what this workflow costs you today — which is the number the pilot gets judged against.